Countdown to the Annual Meeting

 
 

FAQ

General information
Abstracts
Presentations
Registration

 

General information 

 

What are the meeting dates?
SSSA: January 6-9, 2019, San Diego, CA
ASA & CSSA: November 4-7, 2018, Baltimore, MD

Will there be a joint meeting in 2018?
ASA and CSSA are having a joint meeting, as usual, in Baltimore.

Will there be a joint meeting in 2019?
Yes, all three Societies will hold a joint meeting November 10-13, 2019 in San Antonio, TX.

Why is SSSA meeting in 2019 instead of 2018?
The World Congress of Soil Science, which meets every four years, will be meeting in Rio de Janeiro in August 2018. Having the SSSA International Soils Meeting in January will space out the meetings, allowing more opportunity for those interested in attending multiple conferences.

Why are the Societies holding separate meetings?
The 2019 International Soils Meeting in San Diego is an opportunity for SSSA to join with other North American Soil Science Societies from Canada and Mexico. This has been a continuing discussion among the leadership of the three Societies as we seek to expand our collaborations with other international soil science societies and to enhance the meeting content and focus. The SSSA Board of Directors approved this opportunity in 2014.

I have some ideas for programs. Who can I contact?
Ron Turco and Randy Southard are serving as co-program planning officers and co-chairing the 2019 SSSA Program Planning Task Force. They will be helping plan the meeting and are looking for your ideas regarding possible themes, speakers, workshops, field trips, etc. To submit your ideas, please contact Nate Ehresman, Technical Program Manager, at nehresman@soils.org, who will forward your suggestions to the Task Force for consideration.

How many attendees do you expect?
With no estimates at this time, it will be a smaller meeting than our three Societies Annual Meeting, but large enough to be vibrant and robust.

Are the program plans set?
The SSSA 2019 Program Planning Task Force has been meeting for the past two years and has set the theme as, “Soils Across Latitudes.” ASA and CSSA program planning began in the spring of 2017 when the Program Planning Chairs were elected.

What does the proposed meeting format look like?
Proposed Meeting Format

 

 

 

 

 

 

 

 

 

 

Where is the 2019 International Soils Meeting?
The 2019 International Soils Meeting will be held in San Diego, CA.  

When does the Annual Meeting begin and end?
The meeting runs Sunday, Jan. 6 through Wednesday, Jan. 9. The scientific program begins Sunday with the Opening Keynote at 6:00 pm and concludes Wednesday with the Closing Keynote at 5:00 pm. 

Do I need to be a member to attend?
No, the registration rates are the same for both members and non-members. You can become an SSSA member for 2018-2019 to qualify for additional member benefits.

What meals are included with registration?
Meeting registration does not include meals. Some optional events, such as field trips, and ticketed events, do include food and require payment of additional fees. Light refreshments may be provided at some events, but should not be considered meals.

Does SSSA offer travel support?
Sorry, we aren’t able to offer travel support for attendees. If you are a non-member symposia invited speaker and a division chair has offered you funding, please keep your receipts and you’ll be reimbursed after the Annual Meeting.

Is the program posted online?
When ready, the program will be available here.

What should I wear to the Annual Meeting?
Most attendees wear business casual clothing, although some dress more formally for giving their presentations. The meeting rooms are often kept at cool temperatures so layered clothing is recommended. Check the San Diego weather here.

I’m an invited speaker. Do I need to register to attend?
The Societies’ policy is to waive registration rates for non-member invited symposia speakers only. If you are a member of ASA, CSSA, or SSSA you must register normally. If you are a non-member speaking in a volunteer session, you must register normally.

Where can I search for or post job ads at the meeting?
Job seekers and employers will connect with jobs, internships, and fellowships in academia, industry, government, and non-profit sectors at the Career Center, located in the Exhibit Hall.

Can I earn Continuing Education Units (CEUs) at the Annual Meeting?
Yes. You can earn CEUs toward your Certified Crop Adviser (CCA), Certified Professional Agronomist (CPAg), Certified Professional Soil Scientist (CPSS), or Certified Professional Soil Classifier (CPSC) certifications. A list of pre-approved sessions will be available in October. 

Who can I tell about a dietary restriction?
Visit the Information Desk in the registration area and fill out a dietary restrictions form. Please note: the welcome reception, the SSSA awards breakfast, and closing reception are all buffet-style functions and will not require a dietary restrictions form to be filled out.

Is there a room available where I can nurse in private?
Yes. Please go to the front desk/atrium area and ask a concierge for options.

Is there a meeting app?
Yes, you can download the MySci Mtgs app in the Apple or Android app store after December 1, 2018. It contains all of the session details, abstracts, maps, exhibit information, and more. The app syncs with the personal scheduler that we have used in previous years. The personal scheduler will be available online first, and any scheduling information you save there can be quickly imported to the app once it is available for download later.

How can I follow meeting news on Twitter?
Follow @SSSA_soils on Twitter for news and updates. Posts about the Annual Meeting will use the hashtag #SSSAMtg.

What are some fun things to do in and around San Diego?
There's plenty to enjoy in San Diego; a waterfront city with many opportunities to experience the warm waters and gentle coastal breezes. Family-friendly attractions abound, with plenty of sights and sounds to expand your mind and capture your imagination.  Our San Diego Information webpage can provide you with suggestions on what to do.

Abstracts

When is the deadline for abstracts? Can I submit later?
The early abstract deadline is July 24. After that time, the abstract fee will increase $25. The final abstract deadline is August 7. Our deadlines are firm and late abstracts will NOT be accepted.

My research will be in progress when abstracts are due in June. Can I edit/change it later?
Yes. You must have your abstract submitted and paid for by August 7, but you can edit any part of your abstract (title, authors, text) up until the day that you upload your presentation.  However, any edits made after October 25 will not appear in the printed program or abstract flash drive.

Does submitting an abstract register me for the International Soils Meeting?
No. Meeting registration is a separate process that is required for all presenters.

When will I receive notification of my abstract acceptance, time, and date?
All presenting authors will be notified of their presentation acceptance, time, and date in early October after the International Soils Meeting Planning Committee finalizes the program.

Why haven’t I received any correspondence about the abstract I submitted?
Most often this is a mistake in the presenting author’s email address (a typo or outdated address entered during abstract submission). Please make sure you’re listed as the presenting author and have the correct email address entered. If that is correct, please check your organization’s spam filter.

How do I cancel my abstract?
To withdraw your abstract, please email acsmeetings@sciencesocieties.org. You will be notified when your abstract has been withdrawn from the program. You must cancel by October 25 in order to have your abstract removed from the printed program and abstract flash drive.
 

Presenting at the Meeting

How long is an oral presentation?
Contributed oral talks are either 5 or 15 minutes long:
            -For 15-minute presentations, we suggest 12 minutes for the talk and 3 minutes for Q&A/transition to the next speaker.
            -The 5-minute Rapid Oral presentations feature three slides per talk. This style tells the story in a short, impactful way.  Q&A is scheduled into the end of each Rapid Session to address all Rapid presenters at once.

Invited symposia talks vary in length but are usually 20-30 minutes. If you’re a symposia speaker, please check your presentation length and leave time at the end of your presentation for Q&A and transition to the next speaker.

What size should I make my poster?
Each presenter is provided with a half-size 4 ft. high by 4 ft. wide poster board (1.2 m by 1.2 m). Poster boards have a 1 in. frame, so we recommend that your poster be no larger than 45 in. high by 45 in. wide. Posters can be any size within these maximum dimensions.

What can I use to hang my poster?
Velcro must be used to hang your poster. No push pins are allowed in the Exhibit Hall. Velcro will be available at the Poster Information desk in the Exhibit Hall while supplies last. 

Where and when do I hang up my poster?
All poster sessions will be in the Exhibit Hall. Every poster presenter will receive specific instructions, including their assigned board number, in an email before the meeting. Otherwise, you can locate your poster listing in the online or print program to find your assigned board number.

All poster presenters will display their poster for one day and should set-up and remove their posters as follows:
Day                   Set-up Time                      Display time               Removal Time*
Monday           7:00–9:00 am                9:00 am–6:00 pm           6:00–7:00 pm
Tuesday           7:00–9:00 am                9:00 am–6:00 pm           6:00–7:00 pm
Wednesday     7:00–9:00 am                9:00 am–4:30 pm           4:30–5:30 pm

Presenting authors are asked to be next to their poster during their specific poster session time.
*Note: posters left after 7:00 pm will be removed each night and placed on a table near the poster boards.
 

Registration

Do I need to be a member to attend?
No, the registration rates are the same for both members and non-members. You can become an SSSA member for 2018-2019 to qualify for additional member benefits.

Can I bring a guest?
Yes. A guest registration to the meeting is $50. Individuals whose professional interests are related to soil or environmental sciences, or are employed in the industry do not qualify for the spouse registration. Spouse registration includes a name badge that allows access to the exhibit hall and entrance to the opening and closing sessions and receptions.

What does my registration fee include?
Your registration fee includes access to all SSSA oral and posters sessions, plenaries, the exhibit hall, business meetings, and non-ticketed social events. There’s a limited amount of complimentary coffee available each morning in the Exhibit Hall. Food is otherwise not included.

How do I add an event to my International Soils Meeting registration or print the registration receipt?
To print a receipt or make changes to your registration, please follow these steps:

  1. Login to our society website: www.soils.org
  2. Click on My Account > My Transactions > My Receipts.
  3. Choose the Annual Meeting Invoice.
    • A receipt will open for your current registration.
    • You can print this as a receipt or make changes or additions to your registration.
  4. Click one of the options:
    • Edit – You can update your Badge Information only. If you need to change your billing address, please contact Lynne Navis.
    • Add – You can add additional sessions.
    • Choose the session(s) you want and then click on Finish.
  5. If you want to add a quantity more than 1, you will need to edit the invoice and add them one at a time.
  6. A screen will open with a message that states: This registration has 1 session that has not been processed yet. Click here to edit it or here to proceed to Shopping Cart.
  7. Click on Proceed to Shopping Cart.  You will be taken to a payment screen where you can pay with your credit card.

If you have any questions, please contact Lynne Navis (lnavis@sciencesocieties.org; 608-268-4961).

What is the cancellation/refund policy?
Cancellation requests received in writing on or before Dec. 12 will be refunded the fee, less a $100 administrative fee. There are no refunds for registrations, tours, workshops, and/or meal functions after Dec. 12.